Permanent
Labor Certification
Frequently Asked Questions: Change of Address and Update Legal
Representation with the U.S. Department of Labor
December 1, 2009
The following
“Frequently Asked Questions” (FAQs) are to clarify best practices for notifying
the Department of Labor (DOL) of change of address or representation requests
with the National Processing Center (NPC).
Question:
I am an
employer, and my company recently changed its mailing address. How do I notify
the DOL of the new mailing address so that notices related to applications filed
by my company are mailed to the proper address?
Answer:
The employer
should email the DOL Helpdesk at
PLC.Atlanta@dol.gov
as soon as
possible to notify the DOL of the new address. The email should include the
following:
1. Subject line of
the email should state “Employer Change of Address.”
2. Body of email
should include:
a. The reason for
the change of address request (i.e. moved office location);
b. Employer’s FEIN;
c. Mailing address
the employer listed on pending application(s);
d. Employer’s new
mailing address;
e. Effective date of
the new mailing address; and
f. Each PERM case
number(s) and/or name(s) of the foreign workers for which the applications were
filed that currently are pending with the DOL.
In the alternative,
the employer may mail a letter to the Atlanta National Processing Center (ANPC)
in lieu of an email that includes all of the information listed above to notify
the DOL of employer’s the change of address.
Question:
I am an
employer and I am preparing to file an application with the DOL. I have
completed the required recruitment. My company anticipates moving to a new area
of intended employment before filing the application with the DOL. Does this
move affect the filing of the application?
Answer:
Yes. If the
company’s move will change the area of intended employment for the beneficiary
of the application the employer must complete recruitment for the new area of
intended employment before filing the application with the DOL. An employer must
recruit within the area of intended employment (defined in 20 CFR 656.3), in
accordance with 20 CFR 656.17.
Question:
I am an
attorney and I recently changed my mailing address. How do I notify the DOL of
my new address so that decisions on pending applications and appeals are mailed
to the new address?
Answer:
An attorney
should send an email to the DOL Helpdesk at
PLC.Atlanta@dol.gov
as soon as
possible stating the following:
1. Subject line of
the email should state “Attorney/Agent Change of Address.”
2. Body of email
should include:
a. The reason for
the change of address request (i.e. moved to new
location);
b. Employer’s FEIN;
c. Mailing address
the attorney/agent listed on pending application(s);
d.
Attorney’s/Agent’s new mailing address;
e. Effective date of
the new mailing address; and
f. Each PERM case
number(s) and/or name(s) of the foreign workers for which the applications were
filed that currently are pending with the DOL. In the alternative, the attorney
may mail a letter to the ANPC in lieu of an email that includes the information
listed above to notify the DOL of the attorney’s change of address.
Question:
I am an
attorney and I recently changed law firms. I continue to represent some of the
employers for which I filed PERM applications. How do I notify the DOL of my new
address so that decisions on pending applications and appeals that I continue to
represent are mailed to the new address?
Answer:
An attorney
should send an email to the DOL Helpdesk at
PLC.Atlanta@dol.gov
as soon as
possible to notify the DOL that he or she has changed firms. The email should
provide the following:
1. Subject line of
each email should state “Attorney/Agent Change of Address”
2. Body of email
should include:
a. Employer’s FEIN;
b. The reason for
the change of address request (i.e. moved to new law firm);
c. Mailing address
the attorney/agent listed on pending application(s);
d.
Attorney’s/Agent’s new mailing address;
e. Effective date of
the new mailing address; and
f. PERM case
number(s) and/or name(s) of the foreign workers for which the applications were
filed that currently are pending with the DOL. Since the attorney is not
continuing to represent all applications he or she originally filed, it is
imperative to provide case numbers of the cases that the attorney will continue
to represent. If the case numbers are unavailable then the attorney must provide
the full name(s) of the foreign worker(s) for whom the application(s) were
filed. In the alternative, the attorney may mail a letter to the ANPC in lieu of
an email that includes the information listed above to notify the DOL of the
attorney’s change of address.
Question:
I am an
attorney and the company I represent recently acquired another company and has
asked me to enter my appearance on cases filed by the acquired company’s
previous legal counsel. How do I notify the DOL that I now represent an employer
with pending applications?
Answer:
The attorney
should send an email to the DOL Helpdesk at
PLC.Atlanta@dol.gov
to notify the
DOL of a change in address and a change in representation.
1. Subject line of
the email should state “Attorney/Agent Change in Representation”
2. Body of email
should include:
a. The nature of the
corporate change;
b. Name, address and
FEIN of the employer listed on the pending
application;
c. Name, address and
FEIN of the new entity, if applicable;
d. Mailing address
of the attorney/agent listed on pending application(s);
e.
Attorney’s/Agent’s new mailing address, if applicable;
f. Effective date of
the corporate change;
g. Effective date of
the new mailing address, if applicable; and
h. PERM case
number(s) and/or name(s) of the foreign workers for which the applications were
filed that currently are pending with the DOL. If the case numbers are
unavailable then the attorney must provide the full names of the foreign workers
for whom applications were filed. In the alternative, the employer may mail a
letter to the ANPC in lieu of an email that includes the information listed
above to notify the DOL of the change in representation and/or the change in
corporate entity and address, if applicable.
Question:
The
employer is changing its address. If the employer is represented by an attorney
or agent does the employer need to notify the DOL directly of its new address?
Answer:
Yes. An employer
with pending applications must notify the DOL of the
employer’s new
address.
Question:
May an
attorney file a change of address request on behalf of the
employer?
Answer:
Yes. The
attorney may notify the DOL of a change of address, change in representation
and/or corporate change on behalf of a client. The attorney should send an email
to the DOL Helpdesk at
PLC.Atlanta@dol.gov
to notify the
DOL of a change in address and a change in representation. The email should
include the following:
1. Subject line of
the email should state “Employer Change of Address.”
2. Body of email
should include:
a. The reason for
the change of address request (i.e. moved office location);
b. Employer’s FEIN;
c. Mailing address
the employer listed on pending application(s);
d. Employer’s new
mailing address;
e. Effective date of
the new mailing address; and
f. Each PERM case
number(s) and/or name(s) of the foreign workers for which the applications were
filed that currently are pending with the DOL. In the alternative, the employer
may mail a letter to the ANPC in lieu of an email that
includes all of the
information listed above to notify the Department of employer’s the change of
address.
Question:
If my
case has been sent up to BALCA do I still need to notify the ANPC of my change
of address or change in representation for cases pending with BALCA?
Answer:
Yes. You must
notify BALCA and the ANPC separately.
Question:
If I
notify the ANPC of my change of address for a case pending at BALCA do I still
need to notify BALCA directly?
Answer:
Yes. Please
notify BALCA of your change of address following BALCA’s change of address
procedures.
Question:
Which
email address should be used to notify the DOL of a change in address and/or
change in representation?
Answer:
PLC.Atlanta@dol.gov
Question:
What is
the mailing address for the Atlanta National Processing Center where I should
send notice of the change in address or representation?
Answer:
U.S. Department
of Labor, Employment & Training Administration, Atlanta National Processing
Center, Harris Tower, 233 Peachtree Street, Suite 410, Atlanta, GA 30303. Please
state clearly on the cover letter that the request is for a notice of the change
in address or representation.
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